Privacy Policy V1.1

Thank you for visiting our website https://morrishallshrewsbury.org.uk. We are The Morris Hall Trust. We own and manage The Morris Hall, Shrewsbury. We want to explain what personal data we collect when you visit our website and when you do business with us, how we use that data, and how you can contact us about it.

1. Personal data that you give us

1.1 We ask for some personal data from you in order to prepare for and to fulfill our contract with you as hirer (us) and hiree (you) or provider of services related to a hire (you) of  The Morris Hall Shrewsbury. The legal basis for this data collection is therefore ‘contract’.

1.2 If you choose to use the Contact Form on our website to be in touch with us, we will ask you to give your consent (by ticking a box) to our website collecting some of this personal data and sending it to us by email so that we can respond to your enquiry. If you prefer not to use the Contact Form, you may email or telephone us.

1.3 You give us personal data when you complete the Contact Form on our website, email us, telephone us, meet with us and when you complete and return our Booking Form or Agreement to Permit Provision of Services Form. This data may include, but not be restricted to, your name, email address, telephone number, address, event details, insurer, bank account details. We store your data securely and we use it to manage your enquiry or booking or services provision only in order to prepare for and fulfill our contract with you. We do not send you marketing information nor share your details with any Third Parties for marketing purposes. The data you give us may be kept indefinitely for our records and may need to be kept for up to 6 years for legal reasons.

1.4 The Availability Calendar on our website does not contain any personal data that could be used to identify you.

1.5 Our processes are designed to be as realistically secure as possible to protect your data. We use G-Suite by Google for email and document storage (Google G-Suite encrypts emails and documents stored, for more information please see https://gsuite.google.com/security/). We cannot guarantee that information that you include in your enquiry via our Contact Form or in any other emails regarding your enquiry or booking will be encrypted at all stages of its life, as it may pass through service providers who do not encrypt their email systems or devices where data is not encrypted.

1.6 We use Secure Sockets Layer (SSL) – a standard security technology for establishing an encrypted link between a server and a client – to encrypt any data sent between your browser and our website. You can tell we do this because our website url starts with https:// rather than http:// and your browser will tell you that our website is secure by showing the word ‘Secure’ and/or a green padlock icon or similar.

1.7 If you wish to ask us about the personal data you have given us or if you wish to request that we delete it from our systems, please email us at hello@morrishallshrewsbury.org.uk, and we will do our best to help you. However, the data you give us may need to be kept for up to 6 years for legal reasons.

2. Other data that we may collect when you visit our website

2.1 The website uses Limit Login Attempts Reloaded security software which tracks IP addresses to limit the number of login attempts from any IP address. This helps to prevent brute force attack login attempts by unauthorised users. We do this to keep our website protected and secure. However, we opt to turn on GDPR (General Data Protection Regulation) compliance, so all logged IP addresses get obfuscated (md5-hashed), which means you can’t be personally identified.

2.2 Our website does not place cookies on your devices.

3. Other websites that we link to from our website

We may link to other websites from this website to help you find resources that may be useful to you. When you click those links and visit these other websites (where the url does not begin with https://morrishallshrewsbury.org.uk), our policies and processes will cease to apply. Each website you visit will have its own Privacy Policy and processes and we have no control over or responsibility for them.

4. How to contact us

If you have questions about this Privacy Policy please contact us by emailing hello@morrishallshrewsbury.org.uk, and we will do our best to help you.

Please tell us the Version number of the Privacy Policy you are asking about. We are always reviewing our processes in order to comply with the latest legislation, and therefore reserve the right to update this Privacy Policy, please check back here regularly to make sure you are familiar with the latest version. V1.1 was published on 1 June 2018. Thank you.